Bid or proposal letter
Executive-ready summary with project context, scope highlights, and positioning for your bid.
Built for busy contractor teams
Turn RFPs into polished bid packages without losing a week.
PhaseFactor converts RFPs and scope documents into branded proposal packages, RFIs, and cost-ready handoff documents in hours, not days.
- Save hours on every bid package
- Catch RFIs and scope gaps before they cost you the job
- Deliver consistent, branded documents every time
Request a walkthrough
See how your next bid package could be built.
Tell us a little about your team and we will follow up to schedule a demo.
The problem
Manual bid prep steals estimating time and invites expensive misses.
- Teams spend days building packages instead of bidding more.
- Important RFIs and scope gaps surface after the number is already out.
- Output varies from estimator to estimator and weakens client confidence.
The solution
One upload in, and your estimator receives a bid package ready to review.
- Generate a complete bid package from RFPs, specs, and scope docs.
- Produce contractor-focused RFIs before you send pricing.
- Package every deliverable in a cleaner, repeatable format.
What your team gets
Six deliverables from one document set.
Upload your RFP, spec sheet, or scope document and PhaseFactor structures the work into documents your team can actually use.
Scope of work
Area-by-area scope organized into a cleaner, client-ready breakdown your team can work from.
Subcontractor scopes
Trade-specific packages that help subs price faster and respond with fewer questions.
RFI list
Questions surfaced early around scope conflicts, missing details, and coordination risks.
Schedule of values
Cost breakdowns structured for estimating and easier internal handoff.
Owner-ready follow-up
Client-facing clarification summary and email-ready follow-up language for the next step.
Multi-file input
RFPs, specs, images, and scope docs together
Scope review
Surface scope gaps before your team sends pricing
Consistent output
Make every package feel tighter and more professional
How it works
Three steps from upload to ready-to-review package.
Keep the workflow simple for your team while reducing the manual document grind.
Upload your scope documents
Bring in RFPs, spec sheets, and supporting files for one bid opportunity.
PhaseFactor structures the package
The platform reviews the content, identifies missing information, and drafts the deliverables your team needs.
Review, refine, and send
Use the package as your starting point, tighten the specifics, and move faster on the next bid.
Pricing
Pricing is handled with you, not hidden behind placeholders.
We are keeping launch simple. Tell us about your estimating team and we will recommend the right setup.
Starter teams
Solo estimator or small GC team
Best for teams trying to reduce bid-prep hours and standardize output quickly.
Most requested
Growing teams
Multi-estimator workflow
Ideal if you need more consistency across multiple users and faster handoffs between operations and estimating.
Enterprise groups
Portfolio-scale contractors
For companies that want a repeatable estimating process across larger renovation pipelines.
Tell us your team size and monthly bid volume. We will recommend the right fit.
Request pricing and a demoWhy teams care
The economics are straightforward.
One tighter workflow can save dozens of hours and help your team submit more bids with fewer misses.
Without PhaseFactor
- Manual package creation every time
- Scope questions found late
- Inconsistent estimator output
- Less room to bid more jobs
With PhaseFactor
- Faster first draft package generation
- Better visibility into missing information
- More consistent client-facing deliverables
- More estimating capacity from the same team
Next step
Bring us one recent RFP and we will show you the workflow.
The simplest launch path is a focused landing page, a clear contact flow, and a fast follow-up. That is what this site is built to do.